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12.3. Purge Invoices
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12.3. Purge Invoices

Purging invoice records is one method for freeing up disk storage space—without losing important sales history. Running this utility purges the whole chain of documents associated with an invoice. It will also purge other types of records. The following list shows the documents and records affected by running this utility:

  • Invoices: (invchead, invcitem)

  • Return authorizations: (rahead, raitem, rahist)

  • Lot/Serial registrations: (lsreg)

  • Sales orders: (cohead, coitem, payco, backup_payco)

  • Shipments, including transfer order shipments: (shiphead, shipitem, pack)

  • Billing: (cobmisc, cobill)

Again, running this utility will not purge sales history. That information is retained for historical sales analysis purposes.

To purge invoices and their associated documents, go to Utilities > Purge Invoices. The following screen will appear:

Purge Invoices

Note

The consequence of purging invoice records is that any purged invoice records can no longer be re-printed.

When purging invoices and their associated documents, you are presented with the following options:

Cut Off Date

Invoice records created before and including this date will be purged.

The following buttons are unique to this screen:

PURGE

Purges the invoice records.

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12.2.  Update Credit Status by Customer Home 12.4. Purge Sales Credits