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3.1.2. Series G/L Journal Entry

To create a series of G/L transactions, go to Accounting > General Ledger > Journal Entry > Series. The following screen will appear:

Create Series G/L Journal Entry

When creating a series of G/L transactions, you are presented with the following options:

Note

Series entries are always summary posted. In other words, if multiple entries are made for the same account number, the balance or summary of these entries will be posted—not each individual entry.

Source

Displays the source module for the transaction. By default this value will be G/L.

Document #

Enter a document number to identify the transaction series.

Document Type

Specify a transaction type for classifying the series. By default, the journal entry (JE) transaction type will be used. However, you may select a different transaction type from the list. For explanations about the available transaction types, see Section 1, “ Inventory Transaction Types”.

Dist. Date

Specify the date when you want the transaction series to be posted to the general ledger.

Transaction Series

Display lists transactions in the transaction series.

Debits

Displays total debits associated with the series. Totals will display in red if debits and credits do not balance.

Credits

Displays total credits associated with the series. Totals will display in red if debits and credits do not balance.

Difference

Displays the difference between total debits and credits.

Notes

This is a scrolling text field with word-wrapping for entering notes related to the transaction series. This may be a required field, depending on your system configuration.

Note

Your system may be configured to require notes whenever manual journal entries are posted.

3.1.2.1.  Series Journal Entry Item

To add a new G/L transaction to the series, select the NEW button. The following screen will appear:

Add transaction to series

When adding a new G/L transaction item to the series, you are presented with the following options:

Amount

Specify the monetary value of the transaction item.

Debit

Select if the amount debits the specified account.

Credit

Select if the amount credits the specified account.

Account

Specify the account to be used for the transaction item record.

Project

Select a project to associate with the transaction. The project number will be added as the final segment of the G/L account number.