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3.1.1. Enter Receipt Item

To enter receipt details, highlight a line item and select the ENTER RECEIPT button. The following screen will appear:

Enter purchase order Item Receipt

When entering receipt details, you are presented with the following options:

Order Type

Displays whether receipt is for a purchase order (P/O), transfer order (T/O) or return (R/A).

Note

Transfer orders may not be received before they have been shipped.

Order Number

Displays the purchase order number specified on the previous screen.

Line #

Displays the line number for the specified purchase order item.

Item Number

Displays the item number for the purchase order item.

Expense Category

Displays the expense category used for the non-inventory item. This field displays only when non-inventory receipts are being entered.

UOM

Inventory unit of measure (UOM).

Vend. Item Number

Displays the vendor's item number for the specified item.

Vendor Item Description

Displays vendor's description of specified item.

Inv./Vendor UOM Ratio

Displays the ratio between inventory and vendor UOM.

Qty. to Receive in Inv. UOM

Displays the quantity to be received into inventory based on the inventory UOM.

Qty. to Receive

Specify the line item quantity you want to receive into inventory. Depending on how your system is configured, you may or may not be allowed to receive more than the quantity ordered.

Vendor UOM

Displays the vendor's item UOM for the specified item.

Note

This is the UOM the items should be received in. They will be converted to the inventory UOM based on the ration displayed beside inv./vendor UOM ratio.

Qty. Ordered

Displays the quantity ordered of the specified item.

Qty. Received

Displays the quantity received of the specified item.

Qty. Returned

Displays the quantity returned of the specified item, if any.

Unit Purchase Cost

If your site has enabled the Allow Inventory Receipt Cost Override option in the inventory setup, then you will be able to override the default unit price or currency here. This option applies only to average costed items.

Extended Purchase Cost

Displays the extension of the entered receiving quantity by the value of the unit purchase cost entered or displayed.

Freight

If line item freight charges were specified when the line item was created, then those charges will automatically appear here. If you receive a partial quantity and decrease the freight amount accordingly, the system will automatically show the remaining freight balance due when you go to receive the remaining quantity.

Due Date

Displays the date the item is due to be received.

Date Received

Enter the date you want the receiving transaction to be posted to the general ledger. By default, receipts will be posted on the current day. However, this feature gives you the option to post transactions on an alternate date.

Notes

This is a scrolling text field with word-wrapping for entering notes related items being received into inventory.

The following buttons are unique to this screen:

RECEIVE

Select to receive the specified line item quantity.