Collapse AllExpand All

1.4.4.  Miscellaneous Payment

For payments related to non-inventory goods or services, you have the ability to create miscellaneous payments. You can write payments to vendors, customers, or tax authorities. To create a miscellaneous payment, go to Accounting > Accounts Payable > Payments > Create Miscellaneous Payment. The following screen will appear:

Miscellaneous Payment

When creating a miscellaneous payment, you are presented with the following options:

Write Payment To

Specify which type of recipient you want to write the miscellaneous payment to. Your options will vary depending on which type you select.

Vendor

Select if you want to write a payment to a vendor. Once selected, you must also specify the vendor.

Customer

Select if you want to write a payment to a customer. Once selected, you must also specify the customer.

Tax Authority

Select if you want to write a payment to a tax authority. Once selected, you must also specify the tax authority.

Charge To:

Specify how you want to handle the accounting for the miscellaneous payment. Your options will vary depending on the recipient type you choose.

Expense Category

Specify the expense category you want to distribute the payment to. This option is available for all recipient types.

Tax Zone

Displays the tax zone associated with the specified vendor or customer.

Tax Type

Select a tax type to indicate you want to calculate tax for the payment. Tax will be calculated automatically if a tax assignment matches both the tax type and the specified tax zone. By not selecting a tax type, you can avoid calculating tax.

Tax

Displays the amount of calculated tax, if any.

Apply to Credit Memo

This option is available only for payments to customers. If selected, you can choose a credit memo from the customer's open balance. Then, when the miscellaneous payment is posted, the open credit memo will automatically be closed. Use this feature for paying off and closing open customer balances.

Create Credit Memo

This option is available only for payments to vendors. Once the miscellaneous payment is posted, a credit memo in the payment amount will be created. This credit memo will offset your accounts payable for the specified vendor. You would use this option, for example, to handle prepayments made to vendors.

Create Debit Memo

This option is available only for payments to customers. You would use this in the case where you lent a customer money, with the expectation of billing them later.

Date

Specify the date to appear on the miscellaneous payment.

Amount

Specify the amount of the miscellaneous payment.

Memo

Enter a memo line to be included on the bottom portion of the printed miscellaneous payment.

Bank Account

Specify the bank account you want to use for the miscellaneous payment.

Notes

This is a scrolling text field with word-wrapping for entering notes related to the miscellaneous payment.

The following buttons are unique to this screen:

CREATE

Creates the miscellaneous payment, using the specified parameters.