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10.8.3. Info for 1099's

The 1099 information features are designed to help you organize and manage your 1099 vendors, as well as your accounts used for 1099 reporting. The following terms are used:

  • 1099 forms are U.S. Federal tax documents with payment information for independent contractors, government payments, interest payments, etc.

  • 1099-MISC forms are related but are used to report on miscellaneous income that 1099 forms do not usually cover.

  • 1096 forms are used to total up all the 1099's and 1099-MISC forms in your database.

In xTuple ERP, 1099 form information is determined based on the combination of vendors marked as 1099 recipients and general ledger (GL) accounts marked to be included in 1099 amounts. For more information about working with 1099's in xTuple, please see the following article: https://www.xtuple.org/docs/1099-information-package.

Note

The reports provided to support this feature were formatted to match preprinted forms available at Staples.

To view and manage your 1099 information, go to Accounting > Tax > Reports > Info for 1099. The following screen will appear:

Info for 1099's

When viewing and managing 1099 information, you are presented with the following options:

From Date

Specify the starting date for the date range you want to include 1099 information for.

To Date

Specify the ending date for the date range you want to include 1099 information for.

Summary 1099

Select to display summary payment information for all your 1099 vendors.

Summary All

Select to display summary information about all vendor payments during the specified date range, regardless of vendors' 1099 status.

Detail 1099

Select to display detailed payment information for all your 1099 vendors.

Detail All

Select to display detailed information about all vendor payments during the specified date range, regardless of vendors' 1099 status.

The following buttons are unique to this screen:

PRINT 1099

Select to print a summary 1099 report for all your 1099 vendors. This button is only available when using the Summary 1099 option.

PRINT 1096

Select to print a summary 1096 report for all your 1099 vendors. This button is only available when using the Summary 1099 option.

SELECT ACCOUNTS

Select to open a list of accounts which you can manually designate as being used for 1099 reporting.

SELECT VENDORS

Highlight a vendor in the list and then select this button to update the vendor's 1099 status. Using this button is equivalent to turning ON/OFF the Receives a 1099 flag on the vendor record.

10.8.3.1. Accounts for 1099 Report

To select the accounts you want to include in your 1099 reporting, choose the SELECT ACCOUNTS button. The following screen will appear:

Accounts for 1099

The Accounts for 1099 screen displays your chart of accounts and allows you to indicate which accounts you want to include for 1099 reporting.

The following buttons are unique to this screen:

ADD MISC

Highlight an account and then select this button to add the account as a miscellaneous account for 1099 reporting purposes.

ADD RENT

Highlight an account and then select this button to add the account as a rent account for 1099 reporting purposes.

REMOVE 1099

Highlight an account and then select this button to detach the account from 1099 reporting.