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xTuple ERP Reference Guide |
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xTuple ERP Reference Guide |
| 11.2.1. Payables Assignments | ||
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 | 11.2. Accounting Mappings |  |
Payables assignments represent the default general ledger (G/L) accounts used by the system when processing the following:
Vouchers
Payment discounts
Miscellaneous payables credit memos
Miscellaneous payables debit memos
The account assignments are made by vendor type. This means that transactions involving a vendor will follow the assignments established for the vendor type—unless otherwise specified. To access the Payables Assignments master list, go to . The following screen will appear:
The Payables Assignments screen displays information on all existing payables account assignments.
To create a new payables assignment, select the button. The following screen will appear:
When creating a new payables assignment, you are presented with the following options:
By default, the screen will limit your account number choices to only those accounts having the correct account type for the chosen context. However, privileged users may override this default behavior by manually entering any account number listed in the chart of accounts.
Select to assign the payables accounts to all vendor types.
Specify vendor type you want to associate with the payables assignment.
Enter a vendor type pattern to select a range of vendor types. Refine your search using regular expressions.
Identify a general ledger (G/L) account to assign as the default payables account. This is a liability account. It will be credited when vouchers are posted and debited when checks are posted.
Identify a G/L account to assign as the default payables prepaid account. This is an asset account. It should not be confused with or used interchangeably with the default payables account. The prepaid account will be credited when miscellaneous payables credit memos are posted and debited when miscellaneous payables debit memos are posted.
Identify a G/L account to distribute purchasing discounts to. This is a revenue account. It will be credited when purchasing discounts are applied to selected payments.
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| 11.2. Accounting Mappings |  | 11.2.2. Expense Categories |