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2.1. Purchase Methods

There are two mechanisms for purchasing assets:

Bank (Cash)

To purchase an asset directly from a bank account, select the bank purchase method and the appropriate bank account. You can also enter the vendor if you desire. The bank method will post a ledger series which will include:

  • Debit – fixed asset account

  • Debit – tax account (if appropriate)

  • Credit – bank account

Vendor Invoice (Accounts Payable)

To purchase an asset via accounts payable, use the vendor purchase method. This creates a voucher and posts to accounts payable. Enter the vendor you purchased from and their invoice number. The vendor method creates a payables voucher and the following ledger entries:

  • Debit – fixed asset account

  • Debit – tax account (if appropriate)

  • Credit – creditors control account

Once you have purchased the asset, the new asset window will automatically open and many details of the asset will be pre-populated. At this stage you can add any additional information about the asset, including updating the default Purchased status.

Tip

Remember to enter the install date of the asset in order to begin depreciating the asset.