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xTuple for Service Businesses Demo Guide

  
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6.4. Preparing a Check Run
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6.4. Preparing a Check Run

Now it is time to set up the check run and print the check. To do so, follow these steps:

  1. Go to Accounting > Accounts Payable > Payments > Prepare Check Run.

  2. The following screen will appear:

Prepare Check Run

xTuple ERP gives system administrators the ability to authorize different employees to perform specific steps in the payment process. The system's granular security ensures accountability and helps maintain internal controls.

  1. Select the bank account for the check run—again, use the EBANK Checking Account.

  2. Click the PREPARE button.

Next we will view the check run. The View A/P Check Run screen is a powerful tool for managing check processing. Let's look at this session. You can access the screen following these steps:

  1. Go to Accounting > Accounts Payable > Payments > View Check Run.

  2. The following screen will appear:

View Check Run

As you can see in the screenshot, the check we just prepared for printing is displayed. Now let's print the check run using these steps:

  1. Select the CHECK RUN option from the PRINT button drop-down menu.

  2. The following screen will appear:

Print Checks

  1. Click the PRINT button.

  2. If you are warned that the recipient has been configured for EFT transactions, select YES to print a check anyway.

  3. Select a printer from your operating system's printer dialog and print the check.

  4. Click YES to indicate the check was printed successfully.

  5. Click the CANCEL button to exit the Print A/P Checks screen.

  6. Click CLOSE to exit the Check Run screen.

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6.3. Selecting Vouchers for Payment Home 6.5. Posting Checks