xTuple logo

xTuple for Service Businesses Demo Guide

  
Collapse AllExpand All
7.1. Vouchering PO Receipts
Prev 7. Paying Vendors Next

7.1. Vouchering PO Receipts

To pay our vendor we'll use the Payables workbench, where accounts payable (A/P) for all vendors can be managed in one place. The first step is to enter a voucher for the vendor invoice. To create a new voucher, follow these steps:

  1. Go to Accounting > Accounts Payable > Workbench.

  2. Specify all vendors or limit the view to the VOFFP vendor.

  3. On the Open Vouchers tab, select the NEW button.

  4. Enter the purchase order number in the Order # field using the magnifying glass—or type the number manually.

  5. Enter today's date as the invoice date, followed by the TAB key (which will cause the other dates to be filled in automatically).

  6. In the Vendor Invoice field enter any number representing the vendor's invoice number.

  7. Then select the DISTRIBUTE ALL button.

  8. In the Amount to Distribute field, enter the same amount as shown in the Amount Distributed field.

  9. In the Balance field, the amount should be "0.00".

  10. The screen should look as follows:

Entering a Voucher

Once you have all the information entered on the voucher, there is only one more step before posting:

  • Select the SAVE button and then CANCEL to close the screen.

Back on the Payables workbench, the voucher we just created will appear under the Open Vouchers tab. To post the voucher, follow these steps:

  1. Right-click on the new voucher.

  2. Select the Post Voucher option, as shown below:

    Posting Voucher

  3. Confirm the distribution date and click CONTINUE.

Prev Up Next
7. Paying Vendors Home 7.2. Selecting for Payment