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xTuple for Service Businesses Demo Guide

  
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4.2. Entering Cash Receipts
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4.2. Entering Cash Receipts

We'll continue to use the Receivables workbench to enter the cash receipt—and apply it to the open receivable. If you don't still have the Receivables workbench open, here's how you get to it to enter a cash receipt:

  1. Go to Accounting > Accounts Receivable > Workbench.

  2. Instead of the All Customers option, use the Select option.

  3. Enter the "TTOYS" customer number.

  4. Select QUERY.

  5. Go to the Cash Receipts tab.

  6. Select the NEW button.

For this exercise, you should try to match your data to the data shown in the next screenshot. The following steps explain how to replicate the data shown in the screenshot:

Cash Receipt entry screen

  1. This is a new cash receipt for the TTOYS customer.

  2. Notice that the balance due amount for the TTOYS invoice is displayed under the Applications tab at the bottom of the screen.

  3. Enter the amount received.

  4. Since there may be terms discounts involved, highlight the invoice line item and then select the APPLY LINE BAL. button.

  5. Notice how the balance due amount was updated after applying the discount.

  6. Because the cash is being received less than ten days after the invoice date, the customer is entitled to a 2% discount on the total—since their terms are 2-10N30.

  7. Using the updated balance due amount, enter this amount in the Amount Received field.

    Tip

    The goal here is to have $0 in the Balance field.

  8. Use Check as the Funds Type.

  9. Enter a check/document number.

  10. Click the SAVE button.

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4.1. Bank Accounts Home 4.3. Posting Cash Receipts