6.1. Entering a Voucher

6.1. Entering a Voucher
	6. Accounts Payable

6.1. Entering a Voucher

We will start the payment process by vouchering our purchase order, using the following steps:

Go to Accounting > Accounts Payable > Voucher > List Unposted.
Click the New button.
The Voucher screen will appear.
In the PO Number field, enter the purchase order number of the P/O you received earlier and then TAB out of the field—or use the magnifying glass to locate the purchase order number.
Enter "25" in the Amount to Distribute field. (As you'll recall, the total cost of the purchase order was $25.)
In the Invoice Date field, enter today's date—or "0" followed by the TAB key.
Enter a Vendor Invoice #. (The Reference field is optional.).

Enter new Voucher

Select the P/O line item by clicking on it.

In this example we will manually distribute the amount to be paid for each P/O line to the material cost element. The DISTRIBUTE LINE and DISTRIBUTE ALL buttons can be used to automatically perform the distribution if the amount to be paid matches the original purchase order and no changes to cost distributions are required.

Click the DISTRIBUTIONS button.
The following screen will appear:

Voucher Item

On the Voucher Item screen, in the Uninvoiced Receipts and Returns section, double-click on the Receiving line so that the Tagged column indicates Yes.
Notice that there is now "600" in the Quantity section To Voucher field, indicating the number of units we have received.
In the PO Line Freight to Voucher field, enter "0".
In the Distribution list section of the screen, select the NEW button.
The following screen will appear:

Voucher Item Distribution

Select Material from the Costing Element drop-down menu.
Enter "$25" as the Amount to Distribute.
Click SAVE.
On the Voucher Item screen, click SAVE.
On the Voucher header screen, click SAVE then CANCEL to close the Voucher screen.


6. Accounts Payable		6.2. Posting Vouchers

xTuple for Service Businesses Demo Guide

6.1. Entering a Voucher