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xTuple ERP Reference Guide

  
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6.6.2. Correct P/O Receipt

To make corrections to a Purchase Order Receipt, select the "Correct Receiving" option from the right-click menu. The following screen will appear:

Correct Purchase Order Receipt

When correcting a Purchase Order Receipt, you are presented with the following options:

Order Type

Display the type of order received (e.g., Purchase Order, Transfer Order).

Order Number

Displays the Order Number of the selected order.

Line #

Displays the selected Line Item Number from the specified order.

Item Number

Displays Item Number associated with the specified Line Item Number.

UOM

Inventory Unit of Measure.

Vend. Item Number

Displays the Item Number the Vendor uses.

Vendor Item Description

Displays the description for the Vendor Item Number.

Qty. to Receive in Inv. UOM

Displays the quantity received in its Inventory Unit of Measure.

Vendor UOM Ratio

Displays the ratio between your Inventory Unit of Measure and the Vendor's UOM. For example, if you store an Item in single units, but a Vendor sells you the Item in cases of 12, then the ratio would be 12—or 12:1. When a Vendor ratio is specified, the system allows you to purchase Items using the Vendor's UOM; however, when the Items are received, the system will automatically convert the Inventory to your Inventory UOM.

Correct Qty. to

Enter the quantity you want to correct the received quantity to. This correction will create adjusting General Ledger entries when the CORRECT button is selected.

Vendor UOM

Displays the Unit of Measure the Vendor uses for the specified Item.

Qty. Ordered

Displays the original Line Item quantity ordered.

Qty. Received

Displays the total Line Item quantity received to date.

Qty. Returned

Displays the total Line Item quantity returned to date.

Correct Freight to

Enter the amount you want to correct the Line Item freight to. This correction will create adjusting General Ledger entries when the CORRECT button is selected.

Due Date

Displays the date when the Line Item is due.

Date Received

Displays the date when the Line Item was received.

Notes

Select the "Notes" tab to reach a scrolling text field with word-wrapping for entering Notes related to the correction.

The following buttons are unique to this screen:

OK

Select to post the correction. This action will result in adjusting General Ledger transactions.

Print Label

Select to print a receiving label at the time when you select the OK button.