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xTuple ERP Reference Guide

  
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1.3.1. Enter Miscellaneous Credit Memo

To enter a miscellaneous Credit Memo, select the "Enter Misc. Credit Memo" option. The following screen will appear:

Enter Miscellaneous Credit Memo Notes

When entering a miscellaneous Credit Memo, you are presented with the following options:

Vendor #

Enter the Vendor number of the Vendor you want to enter a miscellaneous Credit Memo for.

Document Date

Specify a date to associate with the miscellaneous Credit Memo.

Due Date

Displays the due date for the miscellaneous Credit Memo.

Document Type

Displays the Document Type, namely "Credit Memo."

Document #

Displays the next available miscellaneous Credit Memo Number. The value for the next available Credit Memo Number can be configured at the system level.

P/O #

Enter a Purchase Order Number to associate with the Credit Memo. You may leave this field blank if you do not want to enter an associated Purchase Order Number.

Journal #

Displays the Journal number if any amount has been applied.

Terms

By default, the Terms defined on the Vendor master for the specified Vendor will be used here.

Status

This field is not available since miscellaneous Credit Memos do not have statuses.

Amount

Specify the amount of the miscellaneous Credit Memo.

Paid

Displays the amount applied to date for the miscellaneous Credit Memo.

Balance

Displays the remaining amount still available to apply for the miscellaneous Credit Memo.

Tax

Select the Tax hyperlink and enter applicable taxes.

Notes

This is a scrolling text field with word-wrapping for entering Notes related to the miscellaneous Credit Memo.

To assign an alternate prepaid Account, select the "Account" tab at the bottom of the screen. The following screen will appear:

Enter Miscellaneous Credit Memo Account
Use Alternate Prepaid Account

Select one of the following optional prepaid Accounts:

Alternate Prepaid Account: Specify an alternate prepaid Account to use instead of the default prepaid Account.

Note

If an alternate prepaid Account is not specified, the system will use the default prepaid Account specified for the Vendor Type under Payables Assignments.

To view Applications, select the "Applications" tab at the bottom of the screen. The following screen will appear:

Enter Miscellaneous Credit Memo Applications
Applications

Display lists the history of applications related to the miscellaneous Credit Memo, if any.