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xTuple ERP Reference Guide

  
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11.2.1. Payables Assignments

Payables assignments represent the default General Ledger (G/L) Accounts used by the system when processing the following:

  • Vouchers

  • Payment Discounts

  • Miscellaneous Payables Credit Memos

  • Miscellaneous Payables Debit Memos

The Account assignments are made by Vendor Type. This means that transactions involving a Vendor will follow the assignments established for the Vendor Type—unless otherwise specified. To access the Payables assignments master list, select the "Payables Assignments" option. The following screen will appear:

Payables Assignments Master List

The "Payables Assignments" screen displays information on all existing Payables Account assignments.

11.2.1.1. Payables Assignment

To create a new Payables assignment, select the NEW button. The following screen will appear:

Create New Payables Assignment

When creating a new Payables assignment, you are presented with the following options:

Note

By default, the screen will limit your Account Number choices to only those Accounts having the correct Account Type for the chosen context. However, privileged users may override this default behavior by manually entering any Account Number listed in the Chart of Accounts.

All Vendor Types

Select to assign the Payables Accounts to all Vendor Types.

Selected Vendor Type

Specify Vendor Type you want to associate with the Payables assignment.

Vendor Type Pattern

Enter a Vendor Type pattern to select a range of Vendor Types. Refine your search using Regular Expressions.

Payables Account

Identify a General Ledger (G/L) Account to assign as the default Payables Account. This is a Liability Account. It will be credited when Vouchers are posted and debited when Checks are posted.

Prepaid Account

Identify a General Ledger (G/L) Account to assign as the default Payables Prepaid Account. This is an Asset Account. It should not be confused with or used interchangeably with the default Payables Account. The Prepaid Account will be credited when Miscellaneous Payables Credit Memos are posted and debited when Miscellaneous Payables Debit Memos are posted.

Discount Account

Identify a General Ledger (G/L) Account to distribute purchasing Discounts to. This is a Revenue Account. It will be credited when purchasing Discounts are applied to selected Payments.