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3.2.1. Voucher Misc. Distribution

In addition to line item specific distributions, you may also enter miscellaneous distributions to affect the voucher as a whole. To enter a miscellaneous distribution, select the NEW button from the main Voucher screen. The following screen will appear:

Miscellaneous Voucher Distribution

When entering a miscellaneous voucher distribution, you are presented with the following options:

Account

Select if you want to use a general ledger account for the distribution.

Project

Select if you want to associate a project with the transaction. The project number will be added as the final segment of the G/L account number.

Expense Category

Select if you want to use an expense category for the distribution.

Freight Distribution

Select if you want to distribute line item freight charges to an already-posted voucher.

Original Voucher

Enter the number of the original voucher you want to distribute line item freight charges to.

Cost Element

Specify the costing element you want to distribute freight charges to. If you have defined a default cost element for freight under Products > Setup > Configure, then that element will be displayed here.

Method

Select one of the following methods to determine how you want the freight charges to be distributed among the original voucher's line items:

Quantity

The quantity to distribute for a given line will be divided by the total quantity for all lines. This fractional quantity is then multiplied by the amount entered in the Freight field. The corresponding result for each line is then distributed to the specified costing element.

Value

The total value to distribute for a given line will be divided by the total value for all lines. This fractional value is then multiplied by the amount entered in the Freight field. The corresponding result for each line is distributed to the specified costing element.

Weight

The product weight (as defined in the Item master) will be multiplied by the quantity to distribute for a given line. That total line item weight is then divided by the total weight for all lines. This fractional weight is then multiplied by the amount entered in the Freight field. The corresponding result for each line is distributed to the specified costing element.

Tax Code

Select a tax code to use for the distribution. When using this option, the distribution amount will be charged to the general ledger account associated with the tax code. To have tax calculated automatically for the distribution, use the Tax Type option.

Tax Type

Select a tax type to associate with the distribution. Tax will be calculated automatically if a tax assignment matches both the tax type and the specified tax zone.

Amount to Distribute

Specify the amount of the miscellaneous distribution. If there is a balance still to be distributed once all voucher items have been distributed, then that remaining amount will be entered here by default.

Discountable

Select if the voucher item is entitled to a terms discount. This option may be used on a line-by-line basis—all within one voucher. For example, purchased items may be discountable; however, freight charges may not be. When selecting a voucher for payment within the discount period, only discountable items will be discounted.

Notes

This is a scrolling text field with word-wrapping for entering general notes related to the voucher. These notes are for internal use only.